Analytics · Governance · Scale · AI

Music education operations at scale

Network-level analytics, role-scoped access, and reviewable automation for organizations running thousands of students.

Explore the demo
musicschoolmanager.com/dashboard

Network revenue (30d)

$486K

+9.7%

Active students

2,418

+84 this month

Locations

14

2 onboarding

Revenue trend

$486K

+9.7%

vs previous 30 days

RevenueUnique students2,301

Built for large organizations

Operational control without operational drag

Analytics, scoped access, and reviewable automation — control that doesn't slow your teams down.

Analytics

Answers for the questions your board actually asks

Funnel metrics, conversion rates, response times, and revenue trends with saved report builders underneath — every number clicks through to the rows behind it.

  • Inquiry, trial, and conversion funnels per period
  • Speed-to-lead and staff response tracking
  • Saved report views your team can rerun and export
musicschoolmanager.com/dashboard/reports
Overview

New inquiries

+12%

64

Leads that entered your pipeline

Trials booked

+8%

38

Trial lessons on the calendar

Trial conversions

+4 pts

71%

% enrolled of trials held

Speed to lead

-3 min

11 min

Median first response time

Switch the reporting period and watch every metric update

Governance

Access that maps to your org chart

Owners, regional admins, front desk staff, and teachers each get a workspace scoped to their responsibility — while families and students see only their own records in the portal.

  • Role-based permissions across every workspace surface
  • Billing and settings restricted to the roles that need them
  • Portal access scoped per family, student, and manager
musicschoolmanager.com/dashboard/settings

Marcus Bell

Admin

Runs day-to-day operations for their assigned locations.

  • Schoolwide calendarAllowed
  • Billing & payoutsAllowed
  • Reports & exportsAllowed
  • Settings & policiesHidden
  • People directoryAllowed
  • Own students onlyHidden

Parents, students, and account managers get their own scoped portal views on top of these staff roles.

Switch roles to see how the workspace scopes access

Reviewable AI

AI operations your compliance team can sign off on

Assistant summaries, import review, and proposed writes are grounded in real records and staged for human approval — automation with an audit trail, not a black box.

  • Summaries and drafts grounded in your data
  • Spreadsheet imports staged with match review
  • Every proposed write requires admin approval
musicschoolmanager.com/dashboard

Assistant

Grounded in your records

    Proposed writes are staged for admin review — the assistant never commits changes on its own.

    Pick a prompt and watch the assistant work

    “At enterprise scale, the risk isn't missing features — it's unaccountable changes. Every report drills to its rows, and every automated write is staged for review.”

    musicschoolmanager

    Built for large music education organizations

    Pricing

    Plans built for freelancers to enterprise school groups

    Switch between monthly and annual billing while keeping your feature set aligned to your growth stage.

    Freelancer

    For solo teachers who want scheduling, billing, and student records connected.

    $24/month

    Join early access
    • One teacher account
    • Unlimited students
    • Private lessons and group classes
    • Billing and payment support
    • Group class support
    • Lead capture tools

    Single location

    For one school location with teachers, families, programs, and admin workflows.

    $149/month

    Join early access
    • Unlimited teachers for a single location
    • Leads, enrollment, scheduling, and make-ups
    • Assignments, files, and event programs
    • Parent portal and client accounts
    • Billing, invoices, credits, and payment links
    • Reports and dashboard insights
    • Website and booking entry points

    Multiple locations

    Most popular

    For school groups coordinating locations, staff, reporting, and growth workflows.

    $349/month

    Join early access
    • Unlimited locations
    • Unlimited teachers
    • Shared catalog, policies, and resources
    • Multi-location scheduling and rooms
    • Advanced lead pipelines and automations
    • Messaging campaigns and sender setup
    • Custom report views and imports

    FAQ

    Frequently asked questions

    What kinds of scheduling does musicschoolmanager support?

    Recurring private lessons, group classes, trials, make-ups, and drop-ins — with rooms, teacher availability, attendance, and calendar blockouts handled in the same view.

    Can I manage families, students, staff, and account managers together?

    Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

    Does the platform include lead capture and enrollment?

    Yes. Embed lead forms on your website, track inquiries through your admissions pipeline, and convert prospects into enrolled families without re-entering data.

    Can families use a portal?

    Yes. Families can view schedules, assignments, and billing, and book make-up lessons — all from any device.

    How does musicschoolmanager handle billing and payments?

    Monthly, semester, and lesson-count billing generate invoices automatically. Families pay by card or payment link through Stripe, and overdue balances are flagged before they age.

    Does musicschoolmanager help with reporting and imports?

    Yes. Dashboard trends and saved report views cover enrollment, billing, payments, and leads. Spreadsheet imports are staged for review before any records are committed.

    Can musicschoolmanager manage my public website?

    Yes. Manage your public pages, trial booking, and contact entry points from the dashboard — inquiries flow straight into your lead pipeline.

    Bring your network onto one platform

    Talk with us about rollout, data migration, and governance for your organization.