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Music School Manager
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Run every part of your music school

Music school management software that brings enrollment, scheduling, billing, and parent communication together, so you can focus on the music.

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Built specifically for music schools

  • Private lessons
  • Group classes
  • Trial lessons
  • Make-ups
  • Camps and events
  • Recitals
  • Rooms
  • Attendance
  • Autopay
  • Invoices
  • Make-up credits
  • Lead forms
  • Email and SMS
  • Student Portal
  • Practice assignments
  • Reports

How schools use it

Full-featured, yet lightweight.

Every feature works together to make your school easier to run. Your team gets one simple, connected system without the headaches of complicated software.

While other platforms take hours of training and create more administrative work, Music School Manager is intuitive from day one. It helps your team get more done in less time, so you can run your school with fewer admin hours.

  1. Pipelines

    Never let another lead fall through the cracks

    Most music school software dumps every inquiry into one crowded pipeline and leaves your team to sort it out. Music School Manager brings the power of a full-scale sales CRM into the music school world, with dedicated pipelines and automations that move leads from inquiry to enrollment with less admin work.

    • Create separate, customizable pipelines for private lessons, groups, camps, events, and more
    • Automate follow-up, stage changes, reminders, assignments, tags, and next steps
    • Keep your team focused, respond faster, and turn more inquiries into paying students

    Learn more about Pipelines

  2. Scheduling

    Your school’s daily command center

    Private lessons, trials, groups, camps, rooms, attendance, cancellations, and make-ups all live in one connected place. Your team can see what is happening, make changes, and keep the school moving without digging through complicated software.

    • Manage recurring lessons, one-time appointments, groups, and events together
    • Automatically respect teacher availability, rooms, school hours, and conflicts
    • Handle attendance, cancellations, make-ups, and everyday actions from the schedule

    Learn more about Scheduling

  3. Billing

    Less time billing. More time teaching.

    Billing should not take over your day. Music School Manager automates tuition, autopay, invoices, credits, and payment tracking so you spend less time fixing accounts and more time leading your school.

    • Automate recurring tuition and one-time charges
    • Collect payments through saved cards, autopay, and the Student Portal
    • See balances, credits, failed payments, and payment history in one place

    Learn more about Billing

  4. Inbox

    One inbox. Nothing missed.

    You should not need three email accounts, a separate SMS platform, and task software just to keep up with your families. Music School Manager brings every message, client conversation, and request into one shared ticket-based inbox, so your team can respond, assign, track, and resolve everything from one place.

    • Turn any email or text into a trackable ticket with a clear owner and next step
    • Keep conversations, requests, and client history connected in one place
    • Hand off eligible tasks to the built-in AI agent with the optional Agent package

    Learn more about Inbox

  5. Student Portal

    Let families handle the easy stuff.

    Give parents and students one simple place to manage schedules, assignments, practice resources, event enrollments, and eligible make-ups. Families can handle routine needs on their own, which means fewer messages, fewer requests, and less work for your admin team.

    • Manage every linked student from one family login
    • View schedules, assignments, resources, and events
    • Book eligible make-ups without front-desk help

    Learn more about Student Portal

  6. Dashboard

    Clear data, better decisions.

    Start the day with the numbers and next steps that matter. Dashboard brings leads, trials, enrollment, lessons, revenue, upcoming charges, and unpaid invoices into one clear view, so you can spot what needs attention before it becomes another task to chase.

    • Keep trials booked, conversions, speed to lead, and dropped leads in view
    • See upcoming charges, unpaid invoices, overdue balances, and recent payments together
    • Track active students, lessons, and revenue without building a report first
    • Open the records and reports behind each card when you need more detail

    Learn more about Dashboard

  7. Setup

    Start with a working school in minutes, not weeks

    Choose the categories, programs, and instruments you offer, then let shared defaults connect durations, trials, make-ups, enrollment, and billing without rebuilding the same setup.

    • Start with ready-made categories and common instruments
    • Set service rules once and share them across connected programs
    • Import families, teachers, schedules, plans, invoices, and payments together

    Learn more about Setup

Agent

Growth mode: Unlocked.

Grow enrollment, improve retention, and increase revenue with help from a tool that knows your school. The Agent works across your leads, scheduling, billing, communications, and student progress to spot opportunities, handle routine work, and keep your school moving forward, without quadrupling your workload.

  • Respond faster and keep more leads moving toward enrollment
  • Catch retention risks, missed follow-ups, and student progress concerns early
  • Automate approved admin tasks while keeping your team in control

Add capacity without adding busywork

Give Agent the first pass, then let your team review, adjust, and decide what happens next.

  • Know what needs attention

    Start with the leads, schedule gaps, overdue balances, and follow-ups that need you today.

  • Follow up while interest is fresh

    Prepare answers using your programs, policies, availability, and tone, then keep promising leads moving.

  • Turn a callout into a plan

    Find affected lessons, compare coverage and reschedule options, and prepare the right family updates.

  • Find a workable reschedule

    Check teachers, rooms, make-up rules, and family schedules before your team confirms a change.

  • Make collections feel personal

    Find overdue accounts and prepare a useful reminder for each family without starting from scratch.

  • Turn progress into a family update

    Bring attendance, assignments, and teacher notes together in a report families will actually read.

Built for growth

More growth, less admin.

Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.

  • Turn more inquiries into students

    Dedicated pipelines and follow-up automations keep every lead moving from first inquiry to enrollment.

  • Run your day from one place

    Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.

  • Get paid without chasing payments

    Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.

  • Never lose another parent request

    Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.

  • Make better decisions

    Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.

  • Grow without added admin overhead

    The Agent handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

  • Freelancer

    A flexible teaching schedule without piecing together multiple tools.

    $49per month

    For independent teachers

    Get early access

    Scheduling essentials

    • Lessons, groups, bands and events
    • Trials and make-ups on one calendar
    • Availability, attendance and cancellations
    • Invoices, payments and reminders
    • Email, SMS and the family portal
    • Practice assignments

  • Music School Manager

    For growing schools

    Multi-teacher, multi-room booking with enrollment, billing and family communication in one place.

    $249per month

    Includes one school

    Get early access

    Everything in Freelancer, plus

    • Unlimited teachers and students
    • Pipelines and lead management
    • Rooms and make-up booking
    • Events and programs
    • Pre-built plans and workflows
    • Support ticketing and white-glove onboarding

Optional add-ons

  • AI agent

    The world’s first AI-native agent built for music schools.

    • Daily brief
    • Sales follow-up
    • Sick-day planning
    • Rescheduling
    • Payment reminders
    • Report cards

    $99per month

  • Pipelines

    Freelancer

    Lead tracking and automatic follow-up for independent studios. Included with Music School Manager.

    $25per month

  • Additional teaching locations

    Add another school and manage it from the same account.

    +$199per location, per month

Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.

FAQ

Frequently asked questions

Answers about scheduling, families, enrollment, the Student Portal, billing, reporting, and websites.

Ready to bring your school together? Get early access

Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.

Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

Pipelines are included with the Music School Manager plan. Freelancer can add them for $25 per month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.

Yes. With the Student Portal, families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.

Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.

Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.

Yes. Manage your public pages, trial booking, and contact forms from one place. Every inquiry flows straight into your lead pipeline.

More music. Less managing.

Grow your school while spending less time managing it. Get early access to the new Music School Manager.

Get early accessSee pricing

No account to create. No payment details.