Music school CRM and enrollment software
Made for the way music schools grow
Never let another lead fall through the cracks
Most music school software dumps every inquiry into one crowded pipeline and leaves your team to sort it out. Music School Manager brings the power of a full-scale sales CRM into the music school world, with dedicated pipelines and powerful automations that move leads from inquiry to enrollment with less admin work.
- Create separate, customizable pipelines for private lessons, groups, camps, events, and more
- Automate follow-up, stage changes, reminders, assignments, tags, and next steps
- Keep your team focused, respond faster, and turn more inquiries into paying students
- Leo MartinsGuitar · OnlineEnquired yesterday
- Sofia ReyesVoice · SaturdaysCalled the front desk
- Noah KimDrums · BeginnerTrial Wed 5:30 PM
- Ava ChenPiano · Grade 2Enrolled Monday
See the whole path. Know what comes next.
From the first form submission to a booked trial and completed enrollment, your team can see where every inquiry stands, who owns the next step, and which follow-up is already in motion.
Give every program its own path
Keep private lessons, groups, camps, and auditions out of one crowded board. Each gets stages and follow-up that fit how families actually enroll.
Send new inquiries to the right place
Choose the pipeline and starting stage for each form, or connect a pipeline to a category, service, instrument, group section, or event.
Let real progress move leads forward
A reply, trial booking, trial attendance, or qualifying enrollment can move the matching opportunity forward automatically.
Keep follow-up moving
Build email, SMS, waits, conditions, tags, owner assignments, and stage changes into the process, so your team has less to remember.
Pipelines in practice
A sales process for every way your school grows
Private lessons, group programs, camps, events, and auditions do not all need the same conversation or next step. Give each one a focused pipeline, while every opportunity stays connected to the same person, even when a family is considering more than one program.
Choose where each lead form begins. Then use replies, trial bookings, attendance, and enrollment as real-world milestones that move the opportunity forward. Email, SMS, waits, conditions, tags, owner assignments, and stage changes keep the routine follow-up moving, so your team can focus on the conversations that need a person.
Connected in one workflow
- Lead forms that send each inquiry to the right starting point
- Private lessons, instruments, groups, camps, and events with their own focused paths
- Replies, trial bookings, attendance, and enrollment that move opportunities forward
- Email, SMS, team ownership, tags, and stage changes built into follow-up
Inside a working school
Turn more interest into enrollment with less to remember
Your team sees which families need a reply, which trials are booked, and what comes next. Routine updates and follow-up can happen automatically, so human attention goes where it matters most.
Monday morning, new inquiries are waiting
Open the right board and get to work
Private lessons, summer camps, group programs, events, and auditions each have a different sales rhythm. The catch-all gives every unclaimed inquiry a safe place to land. Service-bound pipelines can follow a category, service, instrument, group section, or event, while open-ended pipelines make room for auditions and other custom paths.
What changes
Instead of sorting one crowded list, your team sees what each family wants and the next step that fits.
Thursday afternoon, trials are filling up
Let each milestone cue the next move
Choose the entry stage for each lead form, then decide what should happen after a reply, trial booking, trial attendance, or qualifying enrollment. The Automation library keeps those follow-up rules grouped by pipeline and stage, so your team can see what is running and make changes with confidence.
What changes
When families respond or book, the right opportunity moves and the next follow-up can begin without another manual update.
Simple pricing
One platform, sized to fit your studio
Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.
Freelancer
A flexible teaching schedule without piecing together multiple tools.
Get early access$49per month
For independent teachers
Scheduling essentials
- Lessons, groups, bands and events
- Trials and make-ups on one calendar
- Availability, attendance and cancellations
- Invoices, payments and reminders
- Email, SMS and the family portal
- Practice assignments
Music School Manager
For growing schoolsMulti-teacher, multi-room booking with enrollment, billing and family communication in one place.
Get early access$249per month
Includes one school
Everything in Freelancer, plus
- Unlimited teachers and students
- Pipelines and lead management
- Rooms and make-up booking
- Events and programs
- Pre-built plans and workflows
- Support ticketing and white-glove onboarding
Optional add-ons
AI agent
The world’s first AI-native agent built for music schools.
- Daily brief
- Sales follow-up
- Sick-day planning
- Rescheduling
- Payment reminders
- Report cards
$99per month
Pipelines
FreelancerLead tracking and automatic follow-up for independent studios. Included with Music School Manager.
$25per month
Additional teaching locations
Add another school and manage it from the same account.
+$199per location, per month
Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.
Pipelines FAQ
Pipelines questions
Straight answers about separate sales paths, automatic lead routing, and follow-up.
Looking for something else? Explore general questions
Yes. The catch-all receives anything unclaimed. Service-bound pipelines can focus on selected categories, services, instruments, group sections, or events. Open-ended pipelines support custom paths such as auditions.
Each opportunity can follow the pipeline that fits the program, while every opportunity stays connected to the same person record. Your team can follow each interest without rebuilding the family or losing the conversation history.
Every lead form starts new inquiries in one pipeline and one active entry stage. You can choose that starting point for each form without moving opportunities that already exist.
A reply to a pipeline automation, a trial booking, trial attendance, and a qualifying enrollment can move the matching opportunity to a stage you choose. Catch-all and service-bound pipelines only reach Won through a qualifying enrollment.
Stage automations can combine triggers, waits, conditions, email, SMS, tags, owner assignments, and stage changes. The Automation library groups them by pipeline and shows the stage connected to each one.
More music. Less managing.
Grow your school while spending less time managing it. Get early access to the new Music School Manager.
No account to create. No payment details.