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Music School Manager

Grow your music school

Music School Manager is a powerful, easy-to-use platform built specifically for music schools. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.

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  • Growing schools
  • Leads
  • Scheduling
  • Billing

More growth, less admin

Give your team one clear place to run the day

Leads, lessons, tuition, family requests, and the numbers behind them stay connected. Your team can move faster without adding another spreadsheet, inbox, or layer of busywork.

  1. Pipelines

    Never lose another lead

    Give private lessons, groups, camps, and events their own focused pipelines. Automatic follow-up, reminders, assignments, and next steps help your team respond faster and turn more inquiries into paying students.

    • Keep every inquiry in the right pipeline with a clear owner
    • Automate follow-up, stage changes, reminders, and next steps
    • Book trials and carry the same family record into enrollment

    Learn more about Pipelines

  2. Scheduling

    Your school’s daily command center

    Private lessons, trials, groups, camps, rooms, attendance, cancellations, and make-ups all live in one connected place. Your team can see what is happening, make changes, and keep the school moving.

    • Manage recurring lessons, groups, trials, and events together
    • Respect teacher availability, rooms, school hours, and conflicts
    • Handle attendance, cancellations, and make-ups from the schedule

    Learn more about Scheduling

  3. Billing

    Less time billing. More time teaching.

    Billing should not take over your day. Automate tuition, invoices, credits, and payment tracking so your team spends less time fixing accounts and more time supporting students.

    • Automate recurring tuition and one-time charges
    • Collect payments through saved cards, autopay, and the Student Portal
    • See balances, credits, failed payments, and payment history together

    Learn more about Billing

  4. Agent

    Grow without added admin overhead

    The Agent works across leads, scheduling, billing, communications, and student progress to spot opportunities, prepare routine work, and help your team act faster while staying in control.

    • Respond faster and keep more leads moving toward enrollment
    • Catch missed follow-ups and retention risks earlier
    • Review and approve routine admin work before it is completed

    Learn more about Agent

Built for growth

More growth, less admin.

Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.

  • Turn more inquiries into students

    Dedicated pipelines and follow-up automations keep every lead moving from first inquiry to enrollment.

  • Run your day from one place

    Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.

  • Get paid without chasing payments

    Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.

  • Never lose another parent request

    Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.

  • Make better decisions

    Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.

  • Grow without added admin overhead

    The Agent handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

  • Freelancer

    A flexible teaching schedule without piecing together multiple tools.

    $49per month

    For independent teachers

    Get early access

    Scheduling essentials

    • Lessons, groups, bands and events
    • Trials and make-ups on one calendar
    • Availability, attendance and cancellations
    • Invoices, payments and reminders
    • Email, SMS and the family portal
    • Practice assignments

  • Music School Manager

    For growing schools

    Multi-teacher, multi-room booking with enrollment, billing and family communication in one place.

    $249per month

    Includes one school

    Get early access

    Everything in Freelancer, plus

    • Unlimited teachers and students
    • Pipelines and lead management
    • Rooms and make-up booking
    • Events and programs
    • Pre-built plans and workflows
    • Support ticketing and white-glove onboarding

Optional add-ons

  • AI agent

    The world’s first AI-native agent built for music schools.

    • Daily brief
    • Sales follow-up
    • Sick-day planning
    • Rescheduling
    • Payment reminders
    • Report cards

    $99per month

  • Pipelines

    Freelancer

    Lead tracking and automatic follow-up for independent studios. Included with Music School Manager.

    $25per month

  • Additional teaching locations

    Add another school and manage it from the same account.

    +$199per location, per month

Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.

FAQ

Frequently asked questions

Answers about scheduling, families, enrollment, the Student Portal, billing, reporting, and websites.

Ready to bring your school together? Get early access

Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.

Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

Pipelines are included with the Music School Manager plan. Freelancer can add them for $25 per month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.

Yes. With the Student Portal, families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.

Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.

Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.

Yes. Manage your public pages, trial booking, and contact forms from one place. Every inquiry flows straight into your lead pipeline.

Grow without building a bigger admin pile

Bring leads, scheduling, billing, communication, and daily decisions into one system built for music schools.

Get early accessSee pricing

No account to create. No payment details.