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Music School Manager

Music School Manager

Fast music school software setup

Smart defaults and connected imports that take minutes, not weeks.

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A new setup paradigm for music school software

Start with a working school in minutes, not weeks

Software built for music schools shouldn’t hand you a blank catalog and turn every new instrument or plan into a setup project. Pick the service categories, programs, and instruments you offer; Music School Manager connects the durations, enrollment, trials, make-ups, and billing defaults.

  • Add saxophone later? Add it once. It uses the Private Lessons durations and rules you already configured. No duplicate 30-, 45-, and 60-minute appointment types.
  • Work smarter, not harder. Set up the service category and its plans once. Every instrument shares them.

Bring the school you already built

Move in without starting over

Drop in the exports you already have. The import copilot maps the columns and keeps teachers, families, students, schedules, plans, invoices, and payments connected. You review the choices that matter instead of spending launch week retyping your school.

  • CSV, TSV, Excel, ODS, and JSON supported.

Add programs, not setup projects

Your catalog remembers the rules. When the school grows, you can add what is new without rebuilding what already works.

  • Start with music-school defaults

    Choose from 21 common instruments and ready-made categories for lessons, bands, groups, and events, then make them yours.

  • Set shared rules once

    Set durations, trials, make-ups, enrollment, and billing for a category once. Every connected instrument follows the same playbook.

  • Change anything you need

    Booking windows, capacities, billing cadences, and make-up rules give you a useful starting point without boxing you in.

  • Bring the whole school with you

    Move teachers, families, students, schedules, plans, invoices, and payments together, with the relationships still intact.

Setup in practice

Get running quickly without setting yourself up for cleanup later

A new system should not turn into a second job. Start with music-school-ready categories and 21 common instruments, then set durations, trials, make-ups, enrollment, and billing once for the programs that share those rules.

If your school is already running, bring the records with you. The import flow keeps teachers, families, students, schedules, plans, invoices, and payments connected, then shows you the choices that need review before anything goes live.

Connected in one workflow

  • Ready-made service categories and 21 common instruments
  • Shared durations, trials, and booking policies
  • Connected enrollment, billing, and make-up rules
  • Reviewed imports for people, schedules, and financial records

Inside a working school

A faster start that still fits the way you run your school

Use a strong starting point, change what makes your school yours, and leave the duplicate setup work behind.

  • Owner setup, day one

    Set up private lessons once

    You choose Private Lessons, select the instruments you teach, and confirm the shared durations, trial options, make-up behavior, and billing. Every default is editable, but you do not have to build the same 30-, 45-, and 60-minute lesson three times for every instrument.

    What changes

    When you add saxophone later, the private lesson rules are already there and ready to use.

  • Migration review, before launch

    Move the school without rebuilding it

    Your admin uploads exports from the previous system and reviews how teachers, families, students, schedules, plans, invoices, and payments fit together. The import flow calls attention to the exceptions that could change a final record.

    What changes

    Your team spends migration time making the important calls, not retyping years of school history.

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

  • Freelancer

    A flexible teaching schedule without piecing together multiple tools.

    $49per month

    For independent teachers

    Get early access

    Scheduling essentials

    • Lessons, groups, bands and events
    • Trials and make-ups on one calendar
    • Availability, attendance and cancellations
    • Invoices, payments and reminders
    • Email, SMS and the family portal
    • Practice assignments

  • Music School Manager

    For growing schools

    Multi-teacher, multi-room booking with enrollment, billing and family communication in one place.

    $249per month

    Includes one school

    Get early access

    Everything in Freelancer, plus

    • Unlimited teachers and students
    • Pipelines and lead management
    • Rooms and make-up booking
    • Events and programs
    • Pre-built plans and workflows
    • Support ticketing and white-glove onboarding

Optional add-ons

  • AI agent

    The world’s first AI-native agent built for music schools.

    • Daily brief
    • Sales follow-up
    • Sick-day planning
    • Rescheduling
    • Payment reminders
    • Report cards

    $99per month

  • Pipelines

    Freelancer

    Lead tracking and automatic follow-up for independent studios. Included with Music School Manager.

    $25per month

  • Additional teaching locations

    Add another school and manage it from the same account.

    +$199per location, per month

Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.

Setup FAQ

Setup and import questions

What to know about shared rules, editable defaults, and bringing your current school data along.

Looking for something else? Explore general questions

No. Instruments can share the durations, plans, and operating rules configured for their service category.

Yes. The defaults provide a music-school-ready starting point, but the school can edit its booking, capacity, billing, and make-up settings.

The setup experience supports CSV, TSV, Excel, ODS, and JSON files. It can stage connected operational and billing records for review before they are saved.

More music. Less managing.

Grow your school while spending less time managing it. Get early access to the new Music School Manager.

Get early accessSee pricing

No account to create. No payment details.