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Music School Manager

Connect every location

Music School Manager is a powerful, easy-to-use platform built specifically for music schools. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.

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  • Multi-location
  • Performance
  • Shared operations

One school, every location

Keep the playbook consistent and the local team moving

Standardize the systems and reporting that matter, then give each campus the access and flexibility it needs to serve its own families.

  1. Scheduling

    One command center for every campus

    Coordinate teachers who work across locations, keep rooms from double-booking, and give each front desk a clear view of its day. Ownership can zoom out across the school or focus on one campus.

    • See teachers, rooms, programs, and lessons by location
    • Prevent conflicts when staff move between campuses
    • Apply consistent attendance, cancellation, and make-up rules

    Learn more about Scheduling

  2. Billing

    See the whole picture without losing local detail

    Run tuition, one-time charges, credits, invoices, and payments from the same billing system. Every account stays connected to its campus, so ownership sees the rollup and local teams can answer family questions quickly.

    • Compare charges, collections, and balances by location
    • Keep family accounts connected to the right campus
    • Spot failed payments and overdue balances across the school

    Learn more about Billing

  3. People and access

    Give every team the right view

    Owners can see across locations while campus admins run their branch, front desk staff handle daily work, and teachers stay focused on their own students. Everyone works from the same system without seeing records they do not need.

    • Scope roles and records to the right location
    • Give campus leaders access to the tools they manage
    • Keep sensitive billing, reporting, and settings controlled

Built for growth

More growth, less admin.

Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.

  • Turn more inquiries into students

    Dedicated pipelines and follow-up automations keep every lead moving from first inquiry to enrollment.

  • Run your day from one place

    Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.

  • Get paid without chasing payments

    Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.

  • Never lose another parent request

    Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.

  • Make better decisions

    Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.

  • Grow without added admin overhead

    The Agent handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

  • Freelancer

    A flexible teaching schedule without piecing together multiple tools.

    $49per month

    For independent teachers

    Get early access

    Scheduling essentials

    • Lessons, groups, bands and events
    • Trials and make-ups on one calendar
    • Availability, attendance and cancellations
    • Invoices, payments and reminders
    • Email, SMS and the family portal
    • Practice assignments

  • Music School Manager

    For growing schools

    Multi-teacher, multi-room booking with enrollment, billing and family communication in one place.

    $249per month

    Includes one school

    Get early access

    Everything in Freelancer, plus

    • Unlimited teachers and students
    • Pipelines and lead management
    • Rooms and make-up booking
    • Events and programs
    • Pre-built plans and workflows
    • Support ticketing and white-glove onboarding

Optional add-ons

  • AI agent

    The world’s first AI-native agent built for music schools.

    • Daily brief
    • Sales follow-up
    • Sick-day planning
    • Rescheduling
    • Payment reminders
    • Report cards

    $99per month

  • Pipelines

    Freelancer

    Lead tracking and automatic follow-up for independent studios. Included with Music School Manager.

    $25per month

  • Additional teaching locations

    Add another school and manage it from the same account.

    +$199per location, per month

Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.

Interested in a custom enterprise solution? See Music School Manager for enterprise networks

FAQ

Frequently asked questions

Answers about scheduling, families, enrollment, the Student Portal, billing, reporting, and websites.

Ready to bring your school together? Get early access

Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.

Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

Pipelines are included with the Music School Manager plan. Freelancer can add them for $25 per month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.

Yes. With the Student Portal, families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.

Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.

Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.

Yes. Manage your public pages, trial booking, and contact forms from one place. Every inquiry flows straight into your lead pipeline.

Run every location with less duplication

Bring scheduling, billing, staff access, and performance into one system, with a clear view across the whole school.

Get early accessSee pricing

No account to create. No payment details.