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Music School Manager

Run your music studio with less admin

Music School Manager is a powerful, easy-to-use platform built specifically for music teachers. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.

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  • Independent teachers
  • Scheduling
  • Billing

Your studio, under control

Know what’s happening before the first lesson starts

See who is coming, who has paid, and what needs a reply without checking three apps or rebuilding your week from memory.

  1. Your teaching week

    A schedule that protects your time

    Recurring lessons, trials, make-ups, and personal blockouts live on one calendar. You can see the week at a glance, take attendance quickly, and keep teaching time separate from personal time.

    • Set recurring lessons once, with the right duration for each student
    • Keep trials and make-ups visible alongside regular lessons
    • Block personal time so it stays yours

    Learn more about Scheduling

  2. Get paid

    Send invoices without spending Sunday on billing

    Create monthly or lesson-count invoices from the same records that run your schedule. Families get a clear way to pay, and you can see what is open before a missed payment turns into an awkward conversation.

    • Generate invoices from scheduled lessons and billing plans
    • Collect card payments with simple family payment links
    • See open and overdue balances in one place

    Learn more about Billing

  3. Stay connected

    Keep families informed without living in your inbox

    Send lesson reminders, trial confirmations, and schedule updates by email or SMS. Each conversation stays connected to the family, so you can pick up where you left off without searching old threads.

    • Send email and SMS from one place
    • Confirm lessons and trials before teaching starts
    • Keep the conversation with the student record

    Learn more about Inbox

Optional feature for Freelancer

Never let another lead fall through the cracks

Most music school software dumps every inquiry into one crowded pipeline and leaves your team to sort it out. Music School Manager brings the power of a full-scale sales CRM into the music school world, with dedicated pipelines and powerful automations that move leads from inquiry to enrollment with less admin work.

  • Create separate, customizable pipelines for private lessons, groups, camps, events, and more
  • Automate follow-up, stage changes, reminders, assignments, tags, and next steps
  • Keep your team focused, respond faster, and turn more inquiries into paying students
  • Add Pipelines to Freelancer for $25 per month when you are ready to automate lead follow-up and turn more inquiries into enrolled students.

See the whole path. Know what comes next.

From the first form submission to a booked trial and completed enrollment, your team can see where every inquiry stands, who owns the next step, and which follow-up is already in motion.

  • Give every program its own path

    Keep private lessons, groups, camps, and auditions out of one crowded board. Each gets stages and follow-up that fit how families actually enroll.

  • Send new inquiries to the right place

    Choose the pipeline and starting stage for each form, or connect a pipeline to a category, service, instrument, group section, or event.

  • Let real progress move leads forward

    A reply, trial booking, trial attendance, or qualifying enrollment can move the matching opportunity forward automatically.

  • Keep follow-up moving

    Build email, SMS, waits, conditions, tags, owner assignments, and stage changes into the process, so your team has less to remember.

Built for growth

More growth, less admin.

Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.

  • Turn more inquiries into students

    Dedicated pipelines and follow-up automations keep every lead moving from first inquiry to enrollment.

  • Run your day from one place

    Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.

  • Get paid without chasing payments

    Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.

  • Never lose another parent request

    Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.

  • Make better decisions

    Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.

  • Grow without added admin overhead

    The Agent handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.

Simple pricing

Everything you need to run your freelance studio

Start with the Freelancer essentials, then add Pipelines or Agent when you want more help with lead follow-up and everyday admin.

  • Freelancer

    A flexible teaching schedule without piecing together multiple tools.

    $49per month

    For independent teachers

    Get early access

    Scheduling essentials

    • Lessons, groups, bands and events
    • Trials and make-ups on one calendar
    • Availability, attendance and cancellations
    • Invoices, payments and reminders
    • Email, SMS and the family portal
    • Practice assignments

  • Music School Manager

    For growing schools

    Multi-teacher, multi-room booking with enrollment, billing and family communication in one place.

    $249per month

    Includes one school

    Get early access

    Everything in Freelancer, plus

    • Unlimited teachers and students
    • Pipelines and lead management
    • Rooms and make-up booking
    • Events and programs
    • Pre-built plans and workflows
    • Support ticketing and white-glove onboarding

Optional add-ons

  • AI agent

    The world’s first AI-native agent built for music schools.

    • Daily brief
    • Sales follow-up
    • Sick-day planning
    • Rescheduling
    • Payment reminders
    • Report cards

    $99per month

  • Pipelines

    Freelancer

    Lead tracking and automatic follow-up for independent studios. Included with Music School Manager.

    $25per month

  • Additional teaching locations

    Add another school and manage it from the same account.

    +$199per location, per month

Monthly AI usage limits apply. Additional usage is billed separately; limits and rates may change.

FAQ

Frequently asked questions

Answers about scheduling, families, enrollment, the Student Portal, billing, reporting, and websites.

Ready to bring your school together? Get early access

Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.

Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

Pipelines are included with the Music School Manager plan. Freelancer can add them for $25 per month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.

Yes. With the Student Portal, families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.

Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.

Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.

Yes. Manage your public pages, trial booking, and contact forms from one place. Every inquiry flows straight into your lead pipeline.

Put your studio on one simple system

Keep lessons, students, payments, and family communication together, then get back to teaching.

Get early accessSee pricing

No account to create. No payment details.